Analyst - CoE Obsolescence

Process ownership:

• Suppliers claim settlement process and ensure compliance with the Supplier Obsolescence Policy

• Maintain and improve standard work for claim submission, verification, audit and settlement.

• Validate claim completeness and accuracy on receipt (OBSO tool/manual forms); ensure final release indicators and EDI/EDDL evidence are present where required.

Claim submission:

• Ensure claims submitted within 45 Days from Effect out and Final release indicator authorizes Suppliers to file claim in the Obsolescence tool. 

• Ensure Supplier must submit Error free claim from via the Obsolescence tool for NA based plants & through Manual claim form for parts supplied through trading company. 

• It is the Tier 1 Supplier’s responsibility to submit error free, accurate & complete data of Finished Goods & WIP, components, RAW materials including stocks at any sub suppliers.

Claim verification:

• Ensure claim submitted ONLY for fully PPAP’d (Production Part Approval Process) Submission Warrant) Phase 3 Signed off production parts which was supplied against a valid 830 Production planning release via CMMS3/EDI.

• Verify Suppliers provide all Ford 830 Production Planning Material Release data to support claim submission based on 3 weeks cum for Fab and 6 weeks cum for Raw material authorizations.
• Ensure claims rejected under below category.
• Total Claim value is < $500 per end item part number is not accepted for settlement in IMG & NA. 
• Have an alternate usage in any other program across Ford, 
• Rejected by Supplier/Ford Quality /MP&L, 
• Have a prior claim Paid/ Approved /in-process status with any Ford Entity 
• Parts produced ahead of Production release commitments.

• Assign the claims to Purchase team - Liability in view of MOQ, Lead time, Production batch size etc.. must be assigned to Ford Purchasing team for negotiation and settled by purchasing. 

Stock audit & disposal direction:

• Pre Alignment with supplier for physical audit at supplier end or Digital audit via Video call or Photograph evidence.

• Ensure Obsolescence Analyst looks at avenues of re-using the Ford Liable stocks like 

  1. Re-use of claimed materials through re-work and use for next model year parts.
  2. Any future FCSD requirements available so that liable FG / Raw material can be used.

• The identified salvage value will be reduced from the Liable claim value.

Final claim settlement:

• Ensure final liability is Minimum of Claim Qty Vs Ford Liability Vs Actual Qty. The same will be used for Supplier alignment

• Get the internal approval in line with DoA to process the settlement through iERP or Raise the Lump sum PO under OBSO budget in case of Manual claim form for Trading company parts

• Ensure claim closure within 180 days from supplier submission

Cross – functional team coordination:

• Work closely with Purchasing, Plant MP&L, PD/PVT, LVEA, FCSD, Quality, Logistics and Finance to support audits, validations and disposition decisions.

Metrics:

• Maintain all claim document as per DRIM and ensure claim closure within 180 days as per policy.

• Produce regular KPIs and status reports (aging, recovery value, claim settled value and claim forecast)

• Ensure continuous process improvements to reduce future claims

Education                    :          B.E, B.Tech or Equivallent Degree

Professional Exposure: 

3 yrs + experience in any of the following:  Supply Chain Management (Preferred), Supplier Readiness, Data Analysis, Pre-Production Management (PPM), Supplier Management, Capacity Planning or Purchasing in Manufacturing/Engineering industry. 

Special Knowledge or skill required: 

1. Knowledge in CMMS (Mandatory), WERS, BOM, Data mart.
2. Handled suppliers as part of regular day to day activities
3. Good analytical skills on data crunching is a must.
4. Should have an overall knowledge on other cross functions teams (PVT, LVEA, Plant MP&L, STA, Quality & customs, network logistics, packaging, Trading companies, suppliers, Finance, etc)
5. Automotive product knowledge is an added advantage.
6. Automation skill sets like Power BI, VBA Script, Alteryx and Python